Wednesday, June 20, 2007

Lesson 2b - Word Processing Basics - Interface part 2

Edit toolbar

This is the first toolbar in the Google Doc's interface. Here is where you will find most of the tools that you need to create documents and format them.
Starting at the left:
  • undo - undoes the last action taken
  • redo - redoes the last action that was undone
  • cut - cuts out selected area of the document
  • copy - makes a copy of the selected area of a document
  • paste - pastes cut or copied areas of the document where the cursor is located
  • bold/italic/underline - bolds, italicizes or underlines the selected text
  • font - chooses the font face (the way the text "looks" - limited selection because of the web-based nature of the application, only fonts that will be on every computer are included)
  • text size/text color - choose the size/color of the selected text or the next text that you type in, if no text is selected
  • text highlight - put yellow "highlighting" on selected text
  • link - make selected text a link, opens a wizard to get URL of the link
  • numbered/bulleted list - creates an autonumbering or bulleted list
  • indent less/more - bring selected indented text back to the left, send selected text to the right
  • quotes - formats selected text as a quote, indenting both margins and adding a border
  • align left/center/right - aligns selected text to the left
  • margin, center or right margin
  • remove formatting - removes any previous formatting options (bolding, text color, indenting, etc) from selected text
The Style drop down box includes ways to add headers to your document (3 levels deep), justify align text (so that the text stretches between the right and left margins without any ragged edges) and set text direction, page spacing and text formatting "extras" such as striking out text or super and subscripting text.

The Change drop down box helps to restore original formatting by restoring or removing extra blank lines in your document and helps you manage bookmarks (hortcuts to specific places within the document itself - you might use them when creating an index or Table of Contents)

Insert Toolbar

This toolbar allows you to insert Images, Links, Comments, Tables, Bookmarks (see above for explanation), Separators (either just a horizontal line or a full page break) and Special Characters that you cannot type on your keyboard (such as the cents sign).

Revisions Toolbar

The revisions toolbar lets you use the revision features of Google Docs to compare previous versions of your document to a current one. This is a powerful feature for a collaborative document! If you aren't sure where your collaborator made their changes, you can see them quickly by viewing the revision history - contributions from each author are in a different color!

Your reading for this lesson will give you some more information on Google's revision features as well as some "advanced" features available in Google's Docs application. Enjoy!